TITLE OF POSITION ：Secretary
职位：秘书
DEPARTMENT ：Engineering
部门：工程部
JOB GRADE ：Level 5
position职位
级别：5级
REPORTING LINE ：Chief Engineer
汇报对象：总工程师
REFERENCE CODE ：G-JD ENG 003
编号：
BASIC FUNTION职责概述
●To ensure efficiency of the administration of the Engineering Division
确保高效的执行工程部工作。
●To assist directly Chief Engineer in his responsibilities
直接协助总工程师履行其职责。
●Responsible for communication within Engineering and other departments.
负责本部门内部的沟通及与其他部门的沟通。
DUITES & RESPONSIBITIES工作职责
1. RESPONSIBILITIES AND MEANS职责与方法
●Ensure that the day to day administrative needs are fulfilled.
确保日常管理圆满完成。
●Responsible for rendering secretarial and clerical services for the Engineering Office.
负责翻译及文书工作。
●Keep information confidential.
信息保密。
2. ADMINISTRA TIVE RESPONSIBILITIES行政职责
●Record and transcribe minutes of meetings.
记录并转录会议纪要。
●Drafts routine or simple correspondence for the Chief Engineer as assigned.
依照总工程师的安排起草日常简单的函件。
●Types correspondence, memorandum, circulars, and reports.
打印信件，备忘录，传阅文件和报告。
●Opens/dispatches mail relative to the division.
拆封/分发与部门相关的邮件。
●Maintains office supplies.
保证办公用品的及时供应。
●Performs special duties in relation to the division when requested.
必要时按要求执行与部门相关的特殊职责。
3. TECHNICAL RESPONSIBILITES技术职责
●Inputs computer specific data when requested.
按要求把资料输入电脑.
●Prepare purchase requisition for Engineering Department and follow up progress of purchase
orders.
准备部门采购申请，并遵守采购流程.
●Keep personal records of employees, attendance sheets, change forms, annual leave, sick leave
accident etc.
保管员工的档案，考勤表，岗位变动表，年假，病假记录.
●Handles telephone incoming/outgoing calls.
处理进/出电话.
●Arranges appointments for the Chief Engineer and reminds of appointments and meetings.
安排总工程师的会见并提醒按时赴约或参加会议..
●Keeps files in good order
整理档案.
●Responsible for the good order/cleanliness of own work area and equipment and office.
负责工作区域，设备及办公室的清理工作.
4. COMMERCLAL RESPONSIBILITIES业务职责
●Handles suppliers when requested
按要求接待供应商.
●Contact suppliers and outside contract service.
与供货商联系关于售后服务的问题.
5. HUMAN RESPONSIBILITIES人事职责
●Handles human relation duties for employees.
处理员工之间的关系。
●Sees that employees’ complaints and needs are passed on to the Chief Engineer.
听取员工的投诉和要求意见并转达给总工程师。
6. RELATIONS 工作关系
●Report to the Chief Engineer.
直接向总工程师汇报。
●Act as a screen to Chief Engineer in view of suppliers.
代表总工程师监督供应商。
7. REPLACEMENT AND TEMPORARY MISSION临时或替代职责
●Perform other relates duties and special projects as directed by the Chief Engineer.
在总工程师的直接领导下，履行其他相关职责和执行特殊任务。
OTHER RESPONSIBILITES其它职责
Perform any other duties as assigned by superiors.
完成上级布置的其它工作。
JOB PROFILE & QUALICATIONS要求/资历
1. Graduated from university. Diploma in engineering background prefers.
大学毕业，最好具有工程经验。
2. Full understanding of hotel engineering operation.
全面了解饭店工程部运作。
3. Knowledge of PC and office application software.
熟练使用电脑和相关软件。
4. Ability to communicate in both oral & written English.
具备英语听说书写能力。
5. Good administrative skill.
良好的行政管理技能。
NOTE: This job description can be modified, as business demands require without prior notice. 注意：本工作职责可以根据需要做修改，将不另行通知。
By signing below you are verifying you have read all of the above and will abide by all points of the Job Description to the best of your ability.
请签名确认你已经阅读以上所有内容而且你将会尽自己最大的能力去遵守岗位职责中所有条款。
Approved by GM Date
总经理批准日期
Department Head Signature Date
部门总监/经理签名日期
Employee Signature Date
员工签名日期

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