OutLook使⽤教程
Topics
Mailbox Basis Managing Your Mailbox Creating and Sending Mails Scheduling a meeting Contacts
Calendar
Tasks
Mailbox Basis
The Today page
Reading Mail
Replying to and Forwarding Messages Creating an E-Mail Signature
The Today page
When you start Outlook by double clicking the Outlook icon , Outlook first shows you the Today window.
The Outlook Today page provides a preview of your day. You can see a summary of your appointments, a list of your tasks, and how many new e-mail messages you have.
当你打开Outlook第⼀眼看到的是“今⽇”窗⼝，“今⽇”提供⼀个当天的全部预览，你可以看到你在当天的约会，任务以及有多少新邮件
The navigation pane on the left side of the screen consists of two parts.
Using the icons in the lower part you can jump to the various areas of
Outlook:
屏幕左侧的导航栏由两部分组成，点击不同的图标可以跳出不同的部分?shows you incoming and outgoing mail as well as your mail folders：显⽰接收和发送的邮件已经邮件⽂件夹
takes you to your calendar to schedule appointments and meetings：可以到⽇程表中计划约会和会议
lets you organize your contacts and mailing lists：组织你的联系⼈和邮件表
shows you which tasks you want to accomplish
向你展⽰哪些任务你需要完成
takes you to the “Notes”section where you can store personal notes：可以将信息记录在便笺上
shows you the folder list (this is the default view at the first start of Outlook). The folder view basically just provides a different view of all
folders (including Calendar, Contacts and others)
显⽰所有的⽂件夹列表（Outlook缺省时的开始视图），
⽂件夹视图提供⼀种不同浏览所有⽂件夹视图的⽅式（包括联系⼈和⽇程表等）
shows you the shortcut list：显⽰快捷⽅式列表
The upper part of the navigation pane changes depending on what you have chosen in the lower part. E.g. if you display your calendar, the upper part of the navigation pane shows you an overview of the current and next month.
Between the upper part and the lower part of the navigation pane you can see a blue horizontal bar . Drag this bar up or down to show more or fewer buttons in the navigation pane.
导航栏上部显⽰的内容取决于你选择了下部的哪个图标，例如你选择⽇程表，那么上部导航栏将显⽰最近两个⽉的⽇程安排。导航栏上下部分之间有⼀个蓝⾊拖拽条，可以根据你的喜好拖动该条在导航栏中显⽰多⼀些或少⼀些图标
Going back to the Today page 回到“今⽇”视图
To go back to the Today page, click on “Mail”in the navigation pane and then on “personal folders”in the upper part of the navigation pane.
要回到“今⽇”视图，在导航条上点击邮件图标然后点击“个⼈⽂件夹”，可以在屏幕右侧显⽰“今⽇”页
Customizing the today page ⾃定义“今⽇”视图
You can change the design of the Today page. Therefore click on in the right upper corner of the Today page. The options dialogue will be displayed.
Here you can change the number of days for which appointments will be shown on the Today page and make other settings.
如果你想修改“今⽇”视图的样式，点击右上⾓的“⾃定义Outlook今⽇”按钮，在选项对话框⾥⾯你可以修改显⽰约会的天数以及其他设置
To save the changes, you made, click on in the heading of the dialogue.
点击对话框标题中的“保存修改”
Reading Mail
The Inbox: 收件箱
In your Inbox Microsoft Outlook displays all the messages you receive –until you move them to different folders. By default messages are sorted by receive date in a descending order.
所有收到的邮件都将保存到收件箱中，除⾮将他们移动到其他⽂件夹中。默认情况下，所有的邮件以收到的时间来进⾏排序
Unread messages appear in bold face and have a yellow closed envelope in front of them. Messages you opened, appear in normal style with an
opened envelope in front of them.
在收件箱中未读邮件会以粗体显⽰，并且在前⾯有黄⾊未拆信封图标。已读邮件显⽰为正常字体并且前⾯有已拆信封图标
Here is a brief overview of icons which can appear before a message and what it means:
Reading a message：阅读邮件
To read a message you can either single click on it to open it in the reading pane (if the reading pane is enabled) or just double click on it. Outlook then opens a it in a new window.
要阅读邮件，你可以单击某封邮件并在阅读窗格读取邮件正⽂（在启⽤阅读窗格的情况下）或者双击这封邮件，Outlook将把这封邮件在⼀个新窗⼝中打
开
Opening/saving an attachment：打开/保存邮件附件
As described above messages with attachments have the in front of them.
Double click on the message to open it in a new window. Attachments are displayed in the Attachments field in the mail header:
上⽂提到过得如果⼀封邮件有附件，那么在邮件的前⾯会有图标，双击在新窗⼝打开这封邮件，附件将会在邮件顶部的附件区域显⽰
To open an attachment just double click on it. Windows will then open the attachment with the application linked to the extension of the file name. ?要打开附件，只需要双击附件图标即可。Windows将会选择适当的应⽤程序打开该附件。
If you want to save an attachment to disk instead of opening it,right click on the attachment and then choose “Save as”from the appearing context
menu.
pane如果只是希望保存附件到本地磁盘⽽不是直接打开，右键点击该附件并在菜单中选择“另存为”，选择保存路径即可
You can also print the attachment directly from Outlook, therefore right click the attachment and choose “Print”.
你也可以直接通过Outlook打印附件，只需在右键菜单中选择“打印”即可
Printing a message：打印邮件
Printing a message is easy: Open it first and then click in the toolbar.
Alternatively you can press CTRL-P as a shortcut or use “File”–“Print”.?打印邮件是⾮常容易实现的，只需要打开这封邮件并点击⼯具栏上的即可，或者你也可以点击键盘上的CTRL+P组和或使⽤“⽂件”菜单中的“打印”项
Replying to and Forwarding
Messages
Replying to a message 回复邮件
To reply to a message, either open the message by double-clicking on it or select the message by clicking on it once and press the Reply button, . ?The original sender will automatically be put in the To: line of the response, and you can add whatever text you want to the response before you send it.?要回复⼀封邮件，可以通过双击该邮件打开或单击选中该邮件然后点击“回复”
按钮。原有的发件⼈将会⾃动被添加到“To：”同时可以添加你想要回复的内容。?Replying to all recipients of a message 回复邮件给所有收件⼈To reply to all recipients of a message, press the Reply to All button, .
要回复邮件给所有⼈，可以点击“答复所有⼈”.
This will send your message to all recipients as well as the original sender.?这将把你的邮件回复给发件⼈和其他所有收件⼈Note: In the Outlook client, the history is automatically included when you reply to a message, whereas in Notes it was possible to reply without the history.
In addition please note, that recipients who got the mail you are replying to as a blind copy, will not be recipients of your reply.
注意：在outlook客户端，邮件历史将会⾃动包含在你所回复的邮件正⽂中，⽽在Lotus Notes中可以选择回复不包括邮件历史。同时请注意，在BCC列表中的收件⼈将不会收到你给所有⼈的回信
Forwarding a message 转发邮件
To forward a message, press the Forward button, , either while you
have the message selected or while you have the message open.
要转发邮件你可以选中⼀封邮件或者打开他然后点击“转发”按钮Then add addresses and send the forwarded message.
然后⽥间收件⼈地址并发送该转发邮件
Note: If you want to forward more than one message to the same addresses, you can select the messages you want to forward in the Outlook folder (by holding down the CTRL key), then press the Forward button. The
messages you forward will be sent as attachments to the forwarding
message.
注意：如果你想将多封邮件转发给相同的收件地址，可以选中多个你要转发的邮件（按住CTRL键）然后点击“转发”按钮，这些邮件将被作为
Creating an E-Mail Signature ?Outlook allows you to add an automatic e-mail signature block to all your outgoing mail messages or to new messages only.
Outlook允许⽤户为所有新建的外发电⼦邮件添加⾃动签名
To configure your signature block:
要创建邮件签名：
Select Tools from the toolbar and select Options.
点击菜单栏上的“⼯具”并选择“选项”
Press the Mail Format tab on the Options dialog box.
在弹出的对话框选中“邮件格式”页
At the bottom of this page, press the button, then press the button on the Create Signature dialog.
在该窗⼝底部点击“签名…”按钮，然后按“新建”按钮打开创建签名对话框?Enter a name for your signature, then click to start with a blank signature.
给要创建的前⾯输⼊⼀个名字，然后点“下⼀步”可看到空⽩的签名In the Edit Signature dialog, enter your name, company name, title,
business unit, office phone number, mobile phone number (optional), and fax number (optional) according to the Pentair E-Mail Signature standard.
See the example below:
在编辑签名对话框内按照奔泰标准签名格式输⼊你的姓名，公司名称，职
位，办公室电话，移动电话（可选），传真号码（可选）。
Once you are done, close the Edit Signature dialog by pressing ,
then press 。
点击“完成”按钮结束，然后点击“确定”按钮
Be sure your new signature is selected for all outgoing messages, and if you want a signature on replies and forwards, make sure the “Don’t use
on Replies and Forwards”box is not selected.
请确定新建的签名应⽤到所有的外发邮件上，如果你希望这个签名也⽤于邮件的回复和转发，请不要选中“答复和转发邮件时不使⽤”
Managing Your Mailbox
Creating an archive
Creating Folders
Deleting Messages
Sharing Folders

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