Building Technologies
Policy / Procedure
Subject: Supplier Selection and Evaluation Process Document No.: FA-040
Revision: A
Category: Finance, Administration and Logistics Date of issue:
Effective from 12-Aug-04 12-Aug-04
Written By:
Wang Wendy Logistics Engineer Reviewed By:
Lucy Dai Logistics Manager Zhang Jinggen Operation Manager Center Cheery Liu Operation Manager North Jason Shi Operation Manager South Zhang Xuezhen Quality Manager Authorized By:
General Manager Steve Gallagher Chief Finance Officier Borys Priadko
1. Purpose
This process is to establish a systematic approach to secure the suppliers to our customers, to ensue
a consistent supplier selection and evaluation by using standardized process and criteria.
With regard to the principle of economy of scales we concentrated on a lean supplier base with
outstanding product and service quality, embedded in the cost effective solution, that will help to
achieve our total cost reduction target.
本流程规定了采用系统的方法选择供应商的标准和流程, 以保证采用统一的标准和流程进行供应商的选择和评估。
考虑规模经营的原则，我们应注重精简供应商以保证以最经济的成本获得高质量的产品及服务, 以实现公司降低成本的目标。
2. Scope
This process is applicable to all divisions within SBT China organization, covering selection and
evaluation process for all 3rd party suppliers. Siemens group suppliers are defined as the qualified
suppliers, not confined by the procedure.
本流程适用于本公司所有业务部, 涵盖为所有第三方供货商。西门子集团供应商定义为合格的供应
商，不受本程序的规定约束。
3. Process Owner / Content Manager
Logistics &Purchasing Manager 物流采购部经理
4. Process Interface
4.1 New supplier selection process
选择新供应商流程
Input: Purchase Requisition Form 购买申请表
(Internal) Supplier: Sales Dept (product business); Operation Dept(solution business)
Subject: Supplier Selection and Evaluation Process Document No.: FA-040
Revision: A
editor evaluating revisionCategory: Finance, Administration and Logistics Date of issue:
Effective from: 12-Aug-04 12-Aug-04
(Internal) Customer: Logistics Dept; Finance Dept
4.2 Supplier Evaluation Process
供应商评估流程
Input: Supplier Evaluation Form 供应商评估表
(Internal) Supplier: Logistics Dept ; Operation Dept
Output: Qualified Supplier list 合格供应商清单; Purchase Contract 采购合同
(Internal) Customer: Logistics Dept; Finance Dept
5. Responsibility and Process description
5.1 New supplier selection process
选择新供应商流程
5.1.1 Fill up Purchase Requisition Form
填写购买申请表
a) Requestor shall submit the <Purchase Requisition form> with clear specification.
项目工程师将所需物品的规格、型号详细地写在<；购买申请表>上
b) Supplier may be recommended by Sales Dept and Operation Dept.
销售部和工程部可推荐其认为合适的供应商。
5.1.2 Seek supplier
寻供应商
a) Logistic &Purchasing Dept seek suitable in Scala
物流采购部在Scala系统中寻适合的供应商
b) If Scala hasn’t, Logistics &Purchasing Dept search potential suppliers in market
如果Scala系统中没有，物流采购部在市场上寻合适的供应商
5.1.3 Logistics &Purchasing Dept gets the quotation from at least two suppliers for the same product.
物流采购部收集至少二家以上的供应商的报价
5.1.4 Review and evaluate supplier
对供应商进行审查和评估
a) Logistic &Purchasing Dept issue <Supplier Self Assessment> to potential suppliers
物流采购部向潜在供应商发放<；供应商自我评价问卷表>
b) Logistics &Purchasing Dept and Operation Dept will review and evaluate the returned form from
supplier base on <Supplier Overall Rating>. If necessary, the audit will be implemented on site.
物流采购部和工程部将对从供应商处返回的<；供应商自我评价问卷表>，根据供应商评定标准进行审
查和评估。如果必要，将会对供应商进行相应的现场审核。
Subject: Supplier Selection and Evaluation Process Document No.: FA-040
Revision: A
Category: Finance, Administration and Logistics Date of issue:
Effective from: 12-Aug-04 12-Aug-04
c) Logistic &Purchasing Dept fill in <Supplier Approval Form> .
物流采购部填写<；供应商审批表> .
5.1.5 Logistic &Purchasing Dept negotiate with supplier to define the general conditions of services, and
sign <Purchase Contract>
物流采购部与合格的供应商洽谈一般合作条款，并签定采购合同
5.1.6 Logistic &Purchasing Dept apply for the supplier code in Scala, and generate <qualified supplier list>.
物流采购部在SCALA系统中申请供应商的编码, 并生成<；合格供应商清单>。
5.2 Supplier Evaluation Process
供应商评价流程
5.2.1 Logistics & Purchasing and Operation Departments will make an assessment to the supplier based
on it’s performance in the previous year and fill up <Supplier Evaluation Form>.
物流采购部和工程部将会对供应商进行年度的业绩评审及评估，并填写<；供应商评估表>
a) Operation Dept is responsible for evaluating the technical and quality part
工程部负责对供应商产品技术和质量方面进行评估
b) Logistics & Purchasing Dept is responsible for evaluate the logistics part and the service part
物流采购部负责对供应商的物流和服务方面进行评估
5.2.2Logistics &Purchasing Dept collects the <Supplier Evaluation Form>
物流采购部汇总<；供应商评估表>
5.2.3 Supplier with low performance shall be disqualified and Logistic &Purchasing Dept shall inform
supplier of the termination of the contract.
对于表现低劣的供应商应取缔其合格供应商资格，物流采购部将通知供应商终止合同。
5.2.4 Logistic &Purchasing Dept renews <Purchase Contract> with the qualified supplier
物流采购部为合格供应商续签<；采购合同 >
5.2.5 Logistic &Purchasing Dept updates the supplier list in Scala
物流采购部在系统中更新供应商清单
Subject: Supplier Selection and Evaluation Process Document No.: FA-040
Revision: A
Category: Finance, Administration and Logistics Date of issue:
Effective from: 12-Aug-04 12-Aug-04
6. Process flowchart
6.1 New Supplier selection Process
选择新供应商流程
Subject: Supplier Selection and Evaluation Process Document No.: FA-040
Revision:
A
Category: Finance, Administration and Logistics
Date of issue: Effective from:
12-Aug-04 12-Aug-04
6.2 Supplier Evaluation Process 供应商评估流程
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