TIME-OUT CHECKLIST
INTRODUCTION
A. A Time-out is a Workplace Safety and Health (WSH) response measure that involves the temporary suspension of all or part of a company’s operations so as to address pressing WSH concerns in the workplace. Your company should consider taking a Time-out if any of the following situations (but not limited to these) occurs:
•An incident involving injuries and /or fatalities;
•  A dangerous occurrence (Reference may be taken from the 2nd Schedule of the WSH Act, see Appendix I);
•Near miss with potentially severe consequences;
•External events that have similar loss exposures to your company; or
•Key WSH targets of your company have not been met.
B. This Time-out checklist will guide your company to take stock and review your current WSH systems and work processes. The review will help your company to:
•Assess whether your current WSH systems and procedures are in place or require improvements;
•Identify possible systemic lapses in WSH system and processes;
•Identify possible factors that might have contributed to the incident in your workplace (if  applicable); and
•Take the necessary measures to address the lapses identified.
•Be proactive in loss prevention.
C. This checklist is made generic so that it can be applied to any industry sector during a Time-out. The list is by no means exhaustive and is meant to provide a broad framework to initiate more thought processes on your part during the Time-out.
D. It is important for the top management to be actively involved in the Time-out to demonstrate that this safety review is to be taken seriously. Their commitment is integral to the success of the Time-out. 
Specifically, the top management should see through the Time-out from setting the objectives to the endorsement of the follow-up actions before allowing the re-commencement of work.
PART ONE- SELECTING THE TEAM TO BE INVOLVED
1 To-Do Items  Status  Remarks  1.1 Top management to define the objectives and
work scope of the Time-out.
1.2 To appoint the appropriate lead person from the
management to conduct the safety review.
1.3 To appoint appropriate persons from relevant
sections and levels in the company to participate
in the safety review.
1.4 To check that relevant WSH personnel are
involved in the safety review.
1.5 To check and ensure the team has the relevant
competency and expertise on the subject matters,
including sourcing for external help.
1.6 If  an incident occurred at your workplace,
a)Assign the right personnel, preferably
from a different unit to form an incident
investigation team to identify the causes
leading to the incident and ensure that
inputs from witnesses to the incident have
been taken into account; and
b)Provide the initial findings and
recommendations of the incident to all
units so as to prevent a similar recurrence.
PART TWO - CONDUCTING THE REVIEW AND IMPLEMENTING RESPONSE MEASURES
A. Work environment
2 To-Do Items Status Remarks
2.1 To inspect and ensure that the work environment
conditions are safe for the work to be carried out.
2.2 To assess that the machinery / equipment /
materials are suitable and properly designed for
the work.
2.3 To check through the records that  there is a
maintenance regime in place for the machinery /
equipment used and facilities in the workplace.
2.4 To monitor that the machinery/ equipment /
substances / materials / facilities have been used
properly.
2.5 To investigate if there is any component
failure(s) in the machinery / equipment used.
2.6 If an incident has happened at your workplace,
a)To take steps to mitigate or eliminate the
immediate risks arising from the incident
area pertaining to the work environment
before work is resumed; and
b)To work through all other work areas
which potentially have similar risks.
B. Work processes
3 To-Do Items  Status Remarks
3.1 To go through the records and confirm  that a risk
assessment (RA) has been
a)conducted for the work process(es);
b)communicated to the relevant personnel
via briefings and / or checklists; and
c)implemented accordingly.
3.2 To check and verify  that mechanisms are in
place to ensure the RA for the work processes(es)
are
a)regularly updated;
b)effectively communicated; and
c)properly implemented.
3.3 To conduct a review to ensure that the work
process(es) have been properly designed so as
not to impose an onerous workload resulting in
fatigue or occupational stress.
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3.4 To review relevant documentation and verify that
standard operating procedures (SOPs), rules and
all other safeguards are in place.
3.5 To put in place a mechanism to ensure
compliance with work processes.
3.6 If an incident has happened at your workplace,
a)To review and update the RA of the
process(es) involved;
b)To review and update the SOP, rules and
other safeguards of the process(es)
involved; and
c)To have an emergency response plan so
as to enable prompt and safe recovery
from the incident.
C. Personnel factors
4. To-Do Items  Status Remarks  4.1To make sure an individual or team responsible
for the training needs in WSH for the workforce
have been appointed.
4.2 To check and verify  that training requirements
have been planned for various levels of the
workforce, including the following:
a)Senior management
b)Supervisors and managers
c)Employees
d)Part-timers
e) Trainees
f)New staff
g)Disabled and pregnant employees
h)Contractors and contractor workers
4.3 To establish a regular review and update of the
training programmes so that training is effective
and employees are competent after the training.
4.4 To verify that personnel have been adequately
trained / qualified before being assigned to
commence work.
4.5 If an incident has happened at your workplace,
a)To  conduct briefings (mass or targeted as
appropriate) for sharing with all
concerned employees; and
b)To share the post-incident precautionary
measures and propose follow-up action
items to the employees and management.
D. Organisational factors
5 To-Do Items  Status Remarks  5.1 To provide a safety & health policy with regards
to the responsibilities of various levels of the
management personnel.
5.2 To put in place a mechanism for organizational
changes (e.g. changes in work flow and
processes, training, machinery).
5.3 To monitor and ensure adequate supervision
provided for the various work processes.
5.4 To put in place arrangements for collating
feedback with regard to WSH issues.
5.5 If an incident has happened at your workplace,
a)To notify authorities as soon as
reasonably practicable on the occurrence
of the incident; and
b)Develop the appropriate remedial actions.

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