INTERCONTINENTAL HOTELS GROUP
Design brief for
Meeting Rooms
Each meeting room is to be designed and fitted out as a self-sufficient, integrated facility with all furnishings, fittings and appliances contained within the room.
Design criteria and Facilities
Entrance Doors to Meeting Room:
•To be 43mm solid core one hour fire rated doors.  One way door viewer required.
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•“Do Not Disturb” sign required.
•Message board required outside meeting room indicating function underway.
Floor Finish:
•Wall to wall carpeting, preferably 80/20 wool/nylon (fire rated) cut pile on rubber underlay.
80/20
Wall Finish and Features:
•Rear and both side walls to be clad in fabric upholstered panels with foam rubber underlay for maximum sound absorption.  Subtle pattern.  Front wall to be hard finish with patterned vinyl wallcoverings.
•Timber presentation shelf to be fixed at 1200mm above finished floor level on both sides and front wall of room.  Shelf to be 80mm deep with upturned timber beading fixed to edge.
120080mm
•Whiteboard (approx. 1500hx25000mm w) to be fixed to front wall and concealed behind horizontal sliding wall panels, finished in the same wallcovering as the rest of the front wall.
Selection of pens/markers to be stored in stationary tray in cupboard.  Flourescent light with diffuser cover to be built-in above whiteboard.
1500x25000
•Retractable screen to be fixed next to whiteboard on motorised up/down mechanism.  Up/down switch to be located in front corner of room next to light switches (see Control Panel)
Built-in Furniture:
•Rear wall to feature built-in marble/granite/timber topped service station with storage cupboard space below.
•Side wall near front of room to have built-in concealed cupboard for housing Audio-Visual equipment etc.  Cupboard doors to be ventilated with an electric fan, louvered doors etc.
Concealed cupboard to contain:
•Slide Projector on stand that has predetermined position on desk and height adjustable stand, spare carousels/slide trays and remote control.
•In room safe, double the size of regular guestroom safe.
•Overhead Projector with predetermined position on desk
•All of the Audio Visual equipment listed below is to be placed on individual shelves or contained within a moveable stack trolley for ease of access to the wiring configurations at the rear of the equipment.
•Public address system with wireless microphone.  Wireless mike to be functional from any part of room.
•Amplifier, connected to speakers mounted in ceiling or each corner of room.  All Audio Visual appliances are to be connected through this amplifier to the four or more speakers.  A separate volume control is to be mounted on the control panel.
4
•VCR connected to suspended AV projector and TV’s.  Enough TV’s (usually 3) are to be provided so that one is clearly visible from anywhere in the room.
31 Loose Furniture – Permanent Boardroom style:
•Boardroom table:  To be at least 1500mm wide, timber veneer finish with rounded/beveled edges.  Table to feature built-in, concealed box at each end housing two power points and one telephone poi
nt each.  These in turn must be wired into power/tel outlets set into the floor
beneath the table, preferably covered by the table legs.  No exposed or trailing wires to cross floor between table and power points on walls.
1500
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•Chairs:  To be the mid or high back office chairs on five pointed star bases, with leather/fabric upholstering, wheels, armrests, gas lifts and reclining backs.
5
Loose Furniture – Seminar/Classroom style:
•Tables to measure approx 1500x600mm.  Edges to be rounded to 5mm radius.  Thickness of desktop to be +/- 40mm.  Table legs to be powdercoated steel/aluminium.    Modesty screen required at table front for U-shaped room setups.
1500x6005+/-40
U
Power Points:
•  1 x Two-gang power points to be located at skirting level in each corner of the room or at 3m intervals.
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•  1 x Two gang power points to be located at worktop level at each end of service station at rear of room for plugging in tea/coffee makers, appliances etc.
1
•Beneath boardroom table (see above) 1 x Two-gang power points beneath each end of the table.
1
•Within built-in tall cupboard, sufficient power points to connect all required AV
•Equipments/appliances (see below).
Telephones and Telephone Points:
•At each end of the boardroom table is a concealed, built-in box with a hinged lid flush with the tabletop that contains one telephone point and two power points.  These points are wired to a covered connection set into the floor.  If the arrangement of the room is changed from
boardroom to classroom, these floor connections are to be covered with a wooden/carpet
coverplate.
12
•Two telephone points are to be located at worktop level of built in counter at rear of room.  One cordless telephone with hands free facility to be provided here.
2
Additional equipment:
AV Projector:
•To be suspended from ceiling in correct location for projecting onto screen.  If there are multiple rooms, provision must be made for the projector in each room (even if a projector is not supplied with each room).
TV:
•29” screen TV’s with remote control, to be suspended from ceiling in corners of room such that from any seat a person can comfortably view one screen. Should be wired to VCR and have cable TV connection.
29
Overhead Projector:
•To be stored in concealed cupboard.  Power cord to be plugged into concealed box built-in to boardroom table.  Overhead transparencies and range of coloured pens to be stored in
concealed cupboard.
•A2 size paper pad mounted on easel in corner of room, with tray for pens/pencils.  Range of pens/markers etc to be stored in concealed cupboard.
retractableA2
Air Conditioning:
•To have individually controllable fan speed and temperature control.  Controls to be located alongside light switches (see Control Panel).
Lighting:
•Centre of room - above boardroom desk:  Suspended fluorescent uplighters providing general, shadow -free illumination (see photographs).
:
•Above side and front wall presentation shelves:  Flourescent strip lights concealed in ceiling cornice and washing light down the walls onto presentation boards.
•Evenly spread across ceiling:  Independent downlighters spaced every 1.5mx1.5m.  All of these lights to be on dimmer switches, (see Control Panel) located in two places – front and rear of rooms.
1.5x1.5
Control Panel:
•All lights switches (on/off plus dimmer switches), up/down motorized screen switch, A/C fan speed and temperature controls and amplifier/speaker volume control are to be located on a clearly labeled panel at the front of the room within easy reach of the person who is giving a presentation.  A rack with all the remote controls (TV, VCR, slide projector, AV projector) and a stand for the microphone should be part of this control panel.
•  A second control panel without the screen up/down switch and remote control/microphone rack to be located at the rear of the room.
Breakout Room/Refreshment Station:
/
•This is a permanent fixture located in a break-out area common to all meeting rooms.  It is permanently stocked and the refreshments available at all times to the meeting participants.
(Similar to the refreshment stations found in Business Class lounges at Airports).  Features include:
•  A wall or island unit with countertops holding snacks, sandwiches etc.  An ice tray with cold snacks and separate ice bucket for drinks.  Racks of glasses and tea/coffee cups above. Coffee machine (making fresh ground coffee by the cup, not by the pot) with cups and saucers, milk, sugar etc.  Hot water spouts for tea.  Glass door fridges beneath to hold beverages.
•Coffee and tea making facilities should be located away from the snack area so that congestion at peak breakout periods is minimized.
•Seating (if any) near to this station should be the bar counter type rather than lounge type.
•  2 pay telephones per meeting room (max 4) and 2 in-house phones should be available for use near to the refreshment station.
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