Yubeck Investments Limited CONTINGENCY PLAN
Version 1.0
September 2004
Author Susann Ng
Yubeck Investments Limited
Contingency Plan
Objective
The purpose of this document is to outline the actions to be taken should certain events occur which prevent or hinder normal business function of our Company.  The objective is to protect the interest of
our clients and our business.  Such event would include damage of office premises through fire, water, or prolonged power outage; natural disaster; health risks and other force majeur incidents.
Since we are such a small organization, each member of staff should be familiar with the content of this document.  The main coordinator is the Administration Officer, who will also review and report to the management according to the Schedule below.
Approach
The approach of this contingency plan was to identify each business process required to maintain the
core operations of the Company.  Then several causes of action were highlighted to mitigate the situation.
Adjustments either to procedure or business process might be necessary as the business grows.  It is our aim to make amendments as required to make this contingency plan a feasible and practical one.  Your comments and suggestions therefore are welcomed at the first review date, which is three months after licensing.
Please read the notes below which pertain to the matrix in the following pages.
reaction planNote on item
These are the business processes identified as being crucial for the continuation of our business,
where both client and business interests are adequately protected.
Note on description
This column describes the purpose and function of the business process identified.  It also
details which person in the Company would most frequently use it and how an interruption of
this service would impact on the department and the business.
Note on level
All business processes are graded according to its importance for the proper continuation of the
company.  The level also indicates the speed when the process must be restored, or an
acceptable substitute found.  For example, items graded level 3 means the reaction time does
not have to immediate.  Conversely, those graded 1 can tolerate only a 24 hour lapse of function.
Level 1 – high: critical to business. Immediate recovery or replacement within 24 hrs
Level 2 – medium:  significant but can tolerate recovery within 3 working days
Level 3 – low:  not business essential. Recovery within 5 working days or longer
acceptable
Notes to contingent measure
These are the suggested steps to implement in order to mitigate the effects of interruption.
ATBT means ‘action to be taken’ by the Administration to establish contingent measures, since
Company is new and no formal relationships have been formed.
Notes to date to completion/review
This is the required date when ATBT suggested measures should be completed.  This date is
contingent on licensing date.
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Yubeck Investments Limited
Contingency Plan
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Emergency contact details
List emergency contact details of staff (complete 1 month after licensing)
List emergency telephone number of key business providers, including their 24hr hotline if available  (complete 1 month after licensing)
List of alternative temporary office premises (complete 1 month after licensing)
Schedule of review
Review and reporting should be made by the administration.  After each review a report on the findings should be made to the management detailing the effectiveness of the measure plus any recommendations to improve the plan.  This report should be filed centrally by administration.
The next review should be planned and its date noted accordingly in the last column.
Date of license:
Job
Date
completed  Job completed and reported by (initial)
Next review

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